English version – please note that only the German version is legally binding!
Privacy Policy for the pseudonymized payment procedure of KD²Lab
Date: 03/10/2023
Information about the Processing of Personal Data
To enable the experiment payments, a pseudonymized payment procedure is used. For this purpose, each participant is assigned a unique code when participating. The KD²Lab Management receives this code from the experimenter. After determining the payment amount, the code is deleted from the experimental dataset.
The collection of personal data relevant for the transfer is done using the “LimeSurvey” tool, which is operated on KIT servers. The data entered there is accessible to the KD²Lab Management and the individuals administering the LimeSurvey system.
Other recipients of your personal data include the experimenter’s secretariat and the Financial Management Service Unit (FIMA) of KIT, which manages the payments, and the bank responsible for the payout.
Experimental datasets and payment datasets are always processed separately to prevent any association.
Payment datasets are deleted after the transfer. FIMA keeps documentation of completed transfers for a period of up to ten years to fulfill KIT’s legal obligation for administrative traceability and tax-related obligations.
You are not obligated by law to provide this data. Its provision is voluntary. However, please consider that a transfer can only occur after providing the necessary data.
The legal basis for processing this personal data for the purpose of payment is your consent under Article 6(1)(a) of the General Data Protection Regulation (DS-GVO). You have the right to withdraw your consent at any time under Article 7(3) DS-GVO. Please note that KIT is subject to legal retention obligations after the transfer has been completed.
Data Controller
The data controller for data processing within the meaning of the DS-GVO and other data protection regulations is:
Karlsruhe Institute of Technology (KIT)
Kaiserstraße 12
76131 Karlsruhe
Germany
Tel.: +49 721 608-0
Fax: +49 721 608-44290
Email: info∂kit.edu
The Karlsruhe Institute of Technology is a public corporation. It is represented by Prof. Dr. Oliver Kraft (on behalf of the President of KIT).
You can contact our data protection officer at datenschutzbeauftragter∂kit.edu or by mail with the note “The Data Protection Officer.”
Your Rights
In addition, you have the following rights with respect to your personal data:
Right to information (Article 15 DS-GVO)
Right to rectification (Article 16 DS-GVO)
Right to erasure (Article 17 DS-GVO)
Right to restriction of processing (Article 18 DS-GVO)
Right to data portability (Article 20 DS-GVO)
You also have the right to lodge a complaint with a data protection supervisory authority regarding the processing of your personal data by us (Article 77 DS-GVO).
